Moverzz Proposed System -- E-Publication System

Situational Analysis:
The Collegiate Headlight, the official publication of the University of Southeastern Philippines, showcases the literary talents of the USePians. The staff of the organization (Collegiate Headlight) creates entries that show the current issues inside the university and the appeals of the mass.
The university is composed of several colleges namely: the College of Technology, College of Engineering, Institute of Computing, College of Arts and Sciences, College of Education, School of Applied Economics, and the College of Governance and Business Economics. The Collegiate Headlight allows the students from these different departments to submit their own literary entries by dropping them at the entry boxes placed at the Collegiate Headlight office. With this scenario, our group has observed that this becomes inconvenient for the part of the students, who wish to submit their works because they have to intentionally go to the office and drop their entries. Moreover, it also adds to the task of the Collegiate Headlight staff because they have to check from time to time if there are some literary works being submitted so they can start organizing and preparing their draft for the publication release. On the other hand, it is also a burden for the student’s side to pay every semester to avail for the said publication.


E-Publication System
Our group proposes to have a system that will make use of the technology and incorporate it in the university’s publication. An online publication (Collegiate Headlight) system is viewable by the users where they can read the entries within it. It will also have features that will allow the contributors to submit their literary works online instead of the traditional submission which is by dropping them off at the entry boxes.
The system goes like this: On the main page, there will be links for the contributor’s area, archive, comments and suggestions, and a link for the current release of the Collegiate Headlight. This system will be called the E-Publication System which will simplify the uploading and downloading of the literary entries through the aid of the Internet.
On the contributor’s area, students from the different departments of the university are free to submit and edit their works. The archive link is for the students who wish to read the previous releases of the Collegiate Headlight. The comments and suggestions link’s purpose is for the betterment of the online publication. A link for the current release of the Collegiate Headlight is provided for the students to read. Furthermore, the files are downloadable.

Benefits:
1.The E-Publication System will lessen the semestral enrollment fees of the students and as well as for the part of the organization (The Collegiate Headlight), in terms of their printing charges for the massive production of the school publication to be issued to the USePians.
2.There is an update for every USePian so as to announce when will be the submission and deadline for their literary works and also for the announcement of its release.
3.This system will minimize the works of the publication staff and as well as for the students who wish to be part of the literary folio by submitting their own made entries.